Adding User to the Platform
The User could be anyone with access to your content on the platform. Multiple users on your platform ease the workload and make it extremely efficient to collaborate and perform tasks.
There are primarily four major roles assigned to a user, Student, Teacher, Parent/Mentor, and Director.
Other roles include Operator and Support.
Each role has its own set of permissions and access levels. For example, a student can only access the courses and assessments assigned to them, while a teacher can create and manage courses, assessments, and students. A director has access to all the features and can manage the entire platform.
It’s important to assign roles carefully and manage user access to maintain the security and integrity of your platform.
Users can be added to the platform manually or in bulk using the templates.
Navigating to User Module:
Access your profile from the top right corner of the page. From the drop-down menu, click on “Administration” to access the platform’s administrative settings.
From there, you need to select “User” and then select “Manage.” This will take you to the user management page, where you can view and manage all the users on your platform.
Adding User Manually:
Clicking on Add User will allow you to add one User at a time.
Fill in the details of the User:
Email/Phone Number of the User: Once added to the platform, the user will receive updates on the registered email/phone number. They may also have to use the added phone/email to log in to the platform.
Registration Number of the User: Unique number allotted to each User when they sign up on the platform. It can be used as their digital identity on the platform.
Subjects: Adding subjects for users will allow them to access the content available for that same subjects. Remember, you may only add the subjects that are available on the platform and listed on Institute’s profile.
Role: Role is the designation assigned to the user; it defines the accessibility of features to the user; for example, a user who is assigned as a student can only access the courses, while a user assigned a teacher role can not only access the courses but can create new ones and edit them also.
Date of Birth: Enter the Date of Birth of the User.
Force User to Change Password: Enabling this option will allow you to demand the User to change their password when they log in for the first time. Using this option reduces the risk of security breaches.
Click on Add to add the User to the system.
Congratulations!! The User is now added.
Adding Users using Excel template:
Follow all the aforementioned steps under Navigation.
Adding users using the excel template allows registering users in bulk to the platform.
Follow the steps below:
Click on Download Template and open the Excel file on your system.
Email/Phone: Either one should be added for the User upload. Once added to the platform, users will receive updates on the registered email/phone number. They may also have to use the added phone/email to log in to the platform.
Name Name of the User.
Subjects: Adding subjects for users will allow them to access the content available for that same subjects. Remember, you may only add the subjects that are available in the platform’s database and Institute’s profile. Note: The subject’s name is case-sensitive, and multiple subjects can be added using a colon(:) as a separating parameter.
Role: Role is the designation assigned to the user; it defines the accessibility of features to the user; for example, a user who is assigned as a student can only access the courses, while a user assigned a teacher role can not only access the courses but can create new ones and edit them also.
Password: Give the User a temporary password; the User can change it once added.
Roll number: Give the roll number to the User. Make sure each Roll number entered is a unique roll number to avoid any uploading errors.
Registration Number: Unique number allotted to each User when they sign up on the platform. It can be used as their digital identity on the platform.
Location: The location will be the name of the institute.
Passing year: Enter the passing year for the User.
Classroom: Allot the classroom to the Student only (Not necessary for others roles).
Save the file on your system.
The file can be uploaded using drag-drop or directly from the system using the Upload button on the page.
On the website, navigate to the same page and click Upload. {Refer Image – 4}
